Privacy & Data Protection
Effective Date: April 5, 2025
Last Updated: April 5, 2025
1. Introduction
At Wellbeing Wizard, we are committed to protecting the privacy and security of our users. This policy explains how we collect, store, process, and protect your personal data in compliance with:
- General Data Protection Regulation (GDPR) (EU) 2016/679 – for European users
- Australian Privacy Act 1988 (Cth) – for Australian users
- Global best practices for data security and responsible AI use
Who This Policy Applies To
✅Teachers, school administrators, and education professionals using Wellbeing Wizard.
❌Students do not use this platform – Wellbeing Wizard does not collect, process, or store student data.
2. What Data We Collect
Wellbeing Wizard collects only essential information required to provide personalised services to teachers. This includes:
❌No student data is collected, processed, or stored.
3. How We Use Your Data
Wellbeing Wizard only uses teacher data for:
| Type of Data | What We Collect | Why We Collect It |
|---|
| Teacher Account Info | Name, email, school, role | To create and manage user accounts |
| Lesson & Activity Data | Lesson preferences, AI-generated content usage | To personalize teacher recommendations |
| Support Requests | Communications with our team | To provide customer support |
| Technical Data | IP address, browser type (non-identifiable) | To ensure platform security and troubleshooting |
✅Providing customised wellbeing lesson plans and AI-generated content.
✅Improving platform functionality based on user preferences.
✅Ensuring account security and fraud prevention.
✅Responding to user support requests.
❌We do NOT:
- Sell or share your data with third parties for advertising
- Track your browsing outside of Wellbeing Wizard
- Use your data for AI training without your consent
4. Data Storage & Security
4.1 Secure Data Handling
✅All data is encrypted in transit (TLS 1.2+) and at rest (AES-256 encryption).
✅We store data on secure cloud servers located in Australia/EU/US.
✅Strict access controls ensure only authorised personnel can view sensitive data.
4.2 Data Retention & Deletion
✅User Control: Teachers can request deletion of their account and data at any time.
✅Automatic Deletion: If an account remains inactive for 12 months, data is automatically deleted.
✅Data Export: Users may request a copy of their data for portability under GDPR guidelines.
5. Global Privacy Compliance
We comply with the following privacy frameworks:
| Region | Privacy Law | Our Compliance Measures |
|---|
| Australia | Privacy Act 1988 | Full compliance with data protection & breach notification laws |
| European Union (EU) | GDPR | Ensuring data access, portability, and deletion rights for EU users |
6. Responsible AI Use
Wellbeing Wizard integrates AI-powered tools for lesson creation while ensuring ethical and responsible AI use:
✅AI-generated content remains under teacher control – users can modify or delete AI-generated lessons.
✅AI does NOT override teacher expertise – suggestions are recommendations, not mandates.
✅AI bias monitoring – regular audits ensure fairness in content creation.
✅No automated decision-making – AI assists rather than replaces educators.
7. User Rights & Requests
Under GDPR & global privacy laws, you have the right to:
- Access your data – Request a copy of your personal data
- Correct your data – Update incorrect or outdated information
- Request data deletion – Permanently delete your account and stored data
- Withdraw consent – Opt out of data processing for non-essential functions
- File a complaint – If you believe your data rights are violated, contact info@growingwithgratitude.com.au or your local data protection authority
8. Updates & Contact Information
We may update this Privacy Policy periodically. Major changes will be communicated via email or platform notification.